P2B

The client wanted a modern yet comprehensive and user-friendly solution to streamline the complex procurement process in the oil and gas industry. The primary goals were to reduce paperwork, speed up turnaround times, and improve overall efficiency. He sought a solution that would offer a high-quality user experience, accessible through mobile and web platforms, while minimizing the need for IT involvement during deployment and maintenance.
 
Here are some critical problems solved by P2B:

• Mitigates the risk of data breaches and unauthorized access by implementing robust security measures, safeguarding sensitive legal information.
• Eliminates manual and paper-based processes, reducing administrative burdens and enhancing operational efficiency.
• Ensures the immutability and authenticity of records, reducing the risk of fraudulent activities.
• Promotes interoperability between different legal systems, overcoming communication barriers and facilitating efficient data exchange.
• Streamlines workflows, automates tasks, and reduces reliance on physical documentation, resulting in significant cost savings.
• Providing a future-proof solution that stays aligned with the evolving needs of the legal industry.

P2B revolves around every aspect of the purchase order and expense approval process. Employees can submit purchase requests which are automatically approved if they fit the department's defined budget and other limitations, or they’re flagged for a manual review prior to expense approval. This process cuts down the amount of work required to send purchase orders through, as well as improving the speed at which purchase orders are processed. The majority of employee purchase orders should go through automatically, allowing the procurement decision makers to focus only on the orders which need additional consideration.

P2B also creates purchase order reports, keeping a record of all orders processed through the system so accounting and other departments have visibility into purchases on a department or employee basis. Businesses define a budget for users based on their specific role, or their job level. It reports in real-time, allowing businesses to see exactly what expenses they have. On the vendor side, the Supplier panel makes it easy for the vendor to handle orders, invoices, and answer questions.

The purchasing process goes through a few simple steps, thanks to this SaaS solution:

• The request goes into the system.
• The request is either automatically approved or flagged for senior approval.
• Once the request is approved automatically or manually, it's converted into a purchase order.
• Employees or departments log the orders once they arrive.
• Invoice payments are also tracked through the system.

Our dedicated team successfully developed and delivered this cutting-edge, automated solution after rigorous testing and full-fledged development. Acquired by Peter and the esteemed SP Solutions team, the product is now under their proficient management. The client's utmost satisfaction with our solution stands as a testament to its exceptional value and quality.

SP Solutions, known for its business dealings with prominent Blue chip resource companies, OEMs (Original Equipment Manufacturers), and various Australian Local and State Governments, has also garnered interest and adoption from leading organizations like Newcrest, BHP, Rio Tinto, and MMG, integrating P2B seamlessly into their workflow.