Award Management System for Leading Non-Profit Foundation
Challenge
The client, an international scientific awards foundation, receives nearly 1,500 nominations from over 80 countries and 9,000 scientists in 2024. However, they face several challenges:
- Storage and organization issues: Dispersed data and nominations submitted via multiple channels (emails, attachments, or physical documents) create complexity and inefficiency.
- Distribution of submissions: Without a proper system, assigning submissions to judges can lead to imbalances, errors, and inefficiencies.
- Scoring and result aggregation: Manual processes are prone to errors, time-consuming, and lack transparency.
The client, an international scientific awards foundation, receives nearly 1,500 nominations from over 80 countries and 9,000 scientists in 2024. However, they face several challenges:
- Storage and organization issues: Dispersed data and nominations submitted via multiple channels (emails, attachments, or physical documents) create complexity and inefficiency.
- Distribution of submissions: Without a proper system, assigning submissions to judges can lead to imbalances, errors, and inefficiencies.
- Scoring and result aggregation: Manual processes are prone to errors, time-consuming, and lack transparency.
Solution
A dedicated awards management software was developed with key features:
- Centralized storage and organization: Online tools for uploading, validating, and classifying submissions.
- Smart distribution system: Automated assignment of submissions based on judges’ expertise and workload.
- Scoring and reporting automation: Online scoring tools, automated result calculations, and customizable, transparent reporting.
- Enhanced security: Data encryption and activity tracking to ensure safety and prevent fraud.
A dedicated awards management software was developed with key features:
- Centralized storage and organization: Online tools for uploading, validating, and classifying submissions.
- Smart distribution system: Automated assignment of submissions based on judges’ expertise and workload.
- Scoring and reporting automation: Online scoring tools, automated result calculations, and customizable, transparent reporting.
- Enhanced security: Data encryption and activity tracking to ensure safety and prevent fraud.
Results
Organization time reduced from 10 weeks to 6 weeks (a 40% decrease).
Scoring errors eliminated, improving accuracy by 13%.
Data security significantly enhanced, with no breaches or leaks.
The system effectively scaled to handle a 50% increase in participants within the first year, helping the foundation maintain and strengthen its leading posit ion globally.
Organization time reduced from 10 weeks to 6 weeks (a 40% decrease).
Scoring errors eliminated, improving accuracy by 13%.
Data security significantly enhanced, with no breaches or leaks.
The system effectively scaled to handle a 50% increase in participants within the first year, helping the foundation maintain and strengthen its leading posit ion globally.