HR AI Assistant Development for a Germany-based Firm
Challenge
Thousands of resumes arrived daily via mixed formats and sources, causing duplicates, messy data, and long queues. Manual review slowed decisions and introduced inconsistency. Recruiters lacked a single source of truth, timely notifications, and error tracking. Matching by keywords missed context and seniority. Any fix had to respect GDPR, work with existing HR systems, and remain reliable under heavy loads.
Thousands of resumes arrived daily via mixed formats and sources, causing duplicates, messy data, and long queues. Manual review slowed decisions and introduced inconsistency. Recruiters lacked a single source of truth, timely notifications, and error tracking. Matching by keywords missed context and seniority. Any fix had to respect GDPR, work with existing HR systems, and remain reliable under heavy loads.
Solution
Using LangChain with GPT-4, we built an assistant that reads incoming emails, parses attachments, and extracts skills, roles, and experience into PostgreSQL. A matching engine scores candidates against open roles, while ReactJS dashboards show pipeline health and exceptions. The system de-duplicates profiles, flags gaps, and triggers updates via email or chat. Python services integrate with the client’s HRIS and follow GDPR practices.
Using LangChain with GPT-4, we built an assistant that reads incoming emails, parses attachments, and extracts skills, roles, and experience into PostgreSQL. A matching engine scores candidates against open roles, while ReactJS dashboards show pipeline health and exceptions. The system de-duplicates profiles, flags gaps, and triggers updates via email or chat. Python services integrate with the client’s HRIS and follow GDPR practices.
Results
Manual screening time fell by about 90%, and HR could focus on interviews and offers. The platform processed over one million resumes without delays, improved candidate-job match accuracy by roughly 80%, and tripled team productivity during peak hiring. Hiring managers received faster shortlists and clearer reasons for fit, while leadership gained real-time visibility into funnel health, SLAs, and compliance status.
Manual screening time fell by about 90%, and HR could focus on interviews and offers. The platform processed over one million resumes without delays, improved candidate-job match accuracy by roughly 80%, and tripled team productivity during peak hiring. Hiring managers received faster shortlists and clearer reasons for fit, while leadership gained real-time visibility into funnel health, SLAs, and compliance status.
