Challenge
Before digital transformation, the company was facing multiple operational challenges:
- Manual Record Keeping: Invoicing, route planning, and trip records were maintained on paper, making it time-consuming to track, calculate, and reconcile data.
- Lack of Real-Time Visibility: The management had limited visibility into ongoing shipments, vehicle performance, and driver activity.
- Inefficient Route Planning: Drivers often relied on personal experience instead of optimized route algorithms, leading to fuel wastage and delivery delays.
- Complex Billing Models: The client offered multiple pricing models, such as per kilometer, per trip, per load, and by weight, all of which required precise automation.
- Monthly and Year-End Accounting: Financial reports like profit and loss statements were manually generated, often leading to discrepancies and delays.
The client wanted a user-friendly system that could be used by non-technical staff and would automate these complex operations.
Before digital transformation, the company was facing multiple operational challenges:
- Manual Record Keeping: Invoicing, route planning, and trip records were maintained on paper, making it time-consuming to track, calculate, and reconcile data.
- Lack of Real-Time Visibility: The management had limited visibility into ongoing shipments, vehicle performance, and driver activity.
- Inefficient Route Planning: Drivers often relied on personal experience instead of optimized route algorithms, leading to fuel wastage and delivery delays.
- Complex Billing Models: The client offered multiple pricing models, such as per kilometer, per trip, per load, and by weight, all of which required precise automation.
- Monthly and Year-End Accounting: Financial reports like profit and loss statements were manually generated, often leading to discrepancies and delays.
The client wanted a user-friendly system that could be used by non-technical staff and would automate these complex operations.
Solution
Suretek InfoSoft collaborated closely with the client’s logistics consultants to design and implement a comprehensive digital management platform specifically tailored for the road haulage and logistics sector.
1. Modern User Interface for Non-Technical Users
The system was designed using a clean, intuitive interface built with ReactJS and .NET Core. The layout followed simple click, drag-and-drop, and tab-based navigation so that even non-technical staff could operate it effortlessly.
2. Smart Invoicing and Accounting Automation
A powerful invoicing engine was developed that automatically calculated charges based on multiple business models such as distance, weight, or contract-based pricing.
- The system could generate invoices, manage credit notes, and integrate directly with accounting software.
- Automated monthly and year-end reports simplified financial reconciliation and reduced manual accounting time by 70 percent.
3. Fuel Efficiency and Vehicle Analytics
The solution featured advanced fuel tracking and performance analytics, calculating “kilometers per liter” or “miles per gallon” for each vehicle.
These insights helped the client monitor driver behavior, vehicle performance, and fuel usage trends, allowing data-driven decisions for better resource management.
4. Smart Route Optimization
The route optimization module used Google Maps API and Azure Maps integration to generate the most efficient route between two locations.
- The system also allowed drivers to filter routes based on vehicle height or trailer type to avoid low bridges or restricted areas.
- Dynamic route updates were provided in case of road closures or traffic conditions.
5. Comprehensive Reporting System
A powerful reporting suite built using Power BI and Crystal Reports allowed managers to generate, view, and export detailed reports by:
- Customer, vehicle, or trailer
- Subcontractor or haulier
- Date range or address
- Order category or load type
Reports could be previewed on-screen or exported to Excel or PDF with a single click, giving complete transparency and traceability.
6. Cloud-Enabled Scalability
Hosted on Microsoft Azure, the new solution ensured seamless data access, backup, and scalability as the client’s operations expanded. Cloud hosting improved system uptime and enabled remote access for managers and drivers on the go.
Suretek InfoSoft collaborated closely with the client’s logistics consultants to design and implement a comprehensive digital management platform specifically tailored for the road haulage and logistics sector.
1. Modern User Interface for Non-Technical Users
The system was designed using a clean, intuitive interface built with ReactJS and .NET Core. The layout followed simple click, drag-and-drop, and tab-based navigation so that even non-technical staff could operate it effortlessly.
2. Smart Invoicing and Accounting Automation
A powerful invoicing engine was developed that automatically calculated charges based on multiple business models such as distance, weight, or contract-based pricing.
- The system could generate invoices, manage credit notes, and integrate directly with accounting software.
- Automated monthly and year-end reports simplified financial reconciliation and reduced manual accounting time by 70 percent.
3. Fuel Efficiency and Vehicle Analytics
The solution featured advanced fuel tracking and performance analytics, calculating “kilometers per liter” or “miles per gallon” for each vehicle.
These insights helped the client monitor driver behavior, vehicle performance, and fuel usage trends, allowing data-driven decisions for better resource management.
4. Smart Route Optimization
The route optimization module used Google Maps API and Azure Maps integration to generate the most efficient route between two locations.
- The system also allowed drivers to filter routes based on vehicle height or trailer type to avoid low bridges or restricted areas.
- Dynamic route updates were provided in case of road closures or traffic conditions.
5. Comprehensive Reporting System
A powerful reporting suite built using Power BI and Crystal Reports allowed managers to generate, view, and export detailed reports by:
- Customer, vehicle, or trailer
- Subcontractor or haulier
- Date range or address
- Order category or load type
Reports could be previewed on-screen or exported to Excel or PDF with a single click, giving complete transparency and traceability.
6. Cloud-Enabled Scalability
Hosted on Microsoft Azure, the new solution ensured seamless data access, backup, and scalability as the client’s operations expanded. Cloud hosting improved system uptime and enabled remote access for managers and drivers on the go.
Results
The new Road Haulage Management System transformed the client’s logistics operations from a manual, paper-heavy process to a fully digital and automated workflow.
Key Results:
- 60 percent faster delivery scheduling and dispatch management
- 70 percent reduction in manual accounting time
Improved fuel efficiency through automated performance tracking - Accurate, real-time visibility across all shipments and vehicles
- Simplified route planning with intelligent optimization
- Enhanced decision-making with analytics and reporting dashboards
The client’s team quickly adopted the system and reported increased satisfaction among both staff and customers due to faster service and improved accuracy.
The new Road Haulage Management System transformed the client’s logistics operations from a manual, paper-heavy process to a fully digital and automated workflow.
Key Results:
- 60 percent faster delivery scheduling and dispatch management
- 70 percent reduction in manual accounting time
Improved fuel efficiency through automated performance tracking - Accurate, real-time visibility across all shipments and vehicles
- Simplified route planning with intelligent optimization
- Enhanced decision-making with analytics and reporting dashboards
The client’s team quickly adopted the system and reported increased satisfaction among both staff and customers due to faster service and improved accuracy.