An Ultimate Guide to Quickbooks Hosting
One of the leading names in digital accountancy and accounting software is QuickBooks. It is trusted by millions of users and various small and large-scale businesses. QuickBooks helps manage expenses, income, and financial records and maintains a business's financial health. QuickBooks also prepares invoices for customers, generates reports, and can even be used for paying bills.
However, like every software, QuickBooks also has a set of limitations to what it can do for your business. You can overcome these limitations by hosting your QuickBooks on the Cloud to maximize its benefits.
What Is QuickBooks Cloud Hosting?
QuickBooks hosting refers to installing a desktop or traditional software version on a third-party cloud server. This mechanism enables remote access and data encryption. As an authorized user of the hosting site, you can access your financial information from anywhere.
Most companies that had moved to digital accounting, and we're using QuickBooks accounting software, have moved towards QuickBooks cloud for their business. Hosted Quickbooks is easy to integrate with your business applications, and the software can be stored on a single cloud along with other business data. You will have to install your current QuickBooks Desktop version on a server's network, which is hosted on the Internet, and it lets users gain access to data from anywhere in the world. This makes your business more adaptable and open to remote work, saving you costs in the longer run.
Different Styles of QuickBooks Hosting
There are various styles of integrating cloud hosting with your QuickBooks software. The three most common ways for hosting of QuickBooks Desktop application are:
1. Dedicated Hosting
This type of QuickBooks hosting enables users to connect directly with the server or device on which the original QuickBooks application has been installed. The speed is much higher for delivery and access in this type.
2. Peer-to-Peer Hosting
This hosting calls for one user to host the complete software and associated data. That one user can provide access to other team members; therefore, this is an ideal option for a business that follows an autocratic approach to a team.
3. Alternate Hosting
One primary user gets connected to the hosting server in this type of QuickBooks cloud hosting, and users get connected to their primary user. All other users of the cloud must be associated with the primary user to be able to gain access.
Benefits of Quickbooks Cloud Hosting
Hosting Quickbooks on the cloud is advantageous in a number of ways:
1. It Promotes a Lean IT Infrastructure and Cuts Costs
One of the main priorities in businesses is maximizing profitability by minimizing overheads. QuickBooks hosting on the Cloud enables you to stream your overall IT infrastructure. Investing in expensive servers, memory, or storage is eliminated when hosting your QuickBooks on the cloud. This reduces your expenses, and you can use the software remotely just by paying a monthly rent to your cloud host.
You will also need not pay for software updates, as the hosting provider will take care of these. Any errors or troubleshooting is handled by experts who work in the technical support team of your cloud host provider which further reduces the costs.
2. Remote Access
QuickBooks Hosting on the cloud enables you to recruit your professional financial staff like accountants and CPAs anywhere from the world. All they need is a stable internet connection and a smart device to access the data, and they can work with the financial records. This will not only benefit the financial department, but also improve transparency among your organization.Your financial department will be able to collaborate despite geographical or time-zone differences. They can work together on the duplicate files at a time and edit or modify the data.
The QuickBooks application and the hosting on cloud will enable your team to process financial requests much quickly, as they will be able to verify data through remote access. This can help operations run much smoothly without waiting for financial team approvals for an extended period of time. This can improve your client service, and overall business as well.
3. Simplifies Accounting
QuickBooks on the cloud uses a straightforward interface that is easily comprehensible and understandable. It simplifies tasks related to accountancy, hides complicated details, and makes financial data easier to understand even for those who are not equipped with knowledge of international accounting. QuickBooks hosting has become increasingly popular among small and medium-sized businesses, and with the added benefit of QuickBooks to BigQuery integration, users can now seamlessly transfer their financial data to Google's cloud platform for advanced analytics and reporting.
This can improve collaboration within your organization, as non-financial departments will become more equipped to understand the company's financial situation and limitations. Conflicts over budgeting, or anticipation of expenses, can become much easier to solve if all the departments can take a collaborative approach to their company.
4. Lets You Go Paperless
QuickBooks on Cloud provides you with a centralized database that can handle all your documentation needs, and this can help you eliminate the need for traditional paper-based accountancy practices. Your business can significantly cut down on paper costs and become more environmentally friendly in this era.
5. Easy Integration With Other Applications
QuickBooks hosting is also compatible with various other applications and software. When hosted on the Cloud, some big-name applications like Microsoft Office can be seamlessly integrated with your QuickBooks.
You can also easily integrate financing and e-commerce Apps, by hosting your QuickBooks on the cloud. All your data will get backed up by the cloud, and automatic invoicing and integration of the application can be ensured. Some of these applications include Shopify, Bill & Pay, and Bill.com
6. Data Safety
The average cost incurred from a data breach in 2021 was $4.24 million. This number represents the highest financial loss in the last 17 years.If your business goes through even a minor data breach, you can easily suffer major financial and goodwill losses.
Your financial data is one of the most valuable assets to your business, and the threats to cybersecurity and data security are increasing daily. The most common threats to the accounting data are usually a result of negligence in local infrastructure. They can range from a malfunction in the hardware to the accidental deletion of a critical report made for the stakeholders.
Other external threats include hacking, theft, or even disruptive catastrophic situations. The cloud hosting service you sign-up with will protect your QuickBooks data from internal and external threats and ensure that your valuable data is highly secure in their data centers with power backup and 24/7 security. Your data gets backed up daily and becomes part of the record of numerous hosting provider servers on a cloud server.
The service providers have layers of security, ensuring that the risks associated with a data breach or loss are minimized. Multi-factor authentication like end-to-end encryption and access controls are integrated into your overall system and are sometimes provided by Quickbook hosting providers.
7. Reduced Expenses
If you are a small business, maximizing profits and minimizing overheads is your ultimate goal. You can cut down on various expenses by adapting to effective practices across your organization and integrating automation. QuickBooks will enable you to cut down on the high costs of hiring many financial staff. QuickBooks cloud hosting will eliminate the overheads associated with handling paper records and hiring staff to record all the financial data from the in-house workspace manually.
Hosting Quickbooks on the cloud helps you automate and digitalize most processes associated with your finance department. This includes digitally sending invoices, credit and debit notes, and other financial reports. The need for massive warehouses or rooms full of cabinets to store paper-based documentation is eliminated. As a result, your business saves on many operational and logistical costs.
8. Professional Customer Service
QuickBooks Hosting providers have special teams for ensuring customer service. Their customer representatives are available 24/7 for support through various contact mediums. This can include email, live chat bots, and phone numbers. For example, let's say your business runs on a big scale. In that case, you may even be assigned a representative from their customer support department who can help you set up Quickbooks cloud hosting and train your staff to understand its technical aspects. Issues like syncing accounts are prevalent in the cloud hosting of any software. Choosing a provider with vital customer service will help ensure that such problems are resolved immediately with expert support.
QuickBooks Hosting comes with numerous advantages for a business. However, you must conduct extensive research on available hosting providers before investing. You can look up the best QuickBooks hosting providers to find the ideal one for your business needs. With a thorough analysis of providers of QuickBooks hosting, you will be more likely to make a more well-informed choice for the benefit of your business. You can contact each hosting provider as well, via their website, email, or contact number. Their customer support team can help you find the best plan for your business, that is under your budget and can meet the needs of your business as well.
It is imperative to choose a QuickBooks cloud service provider that provides easy integration into your systems, ensures high data security, improves your collaboration, and helps you minimize your overheads by enabling you to go paperless in your accounting department. The most reputed hosting solutions are Intuit authorized commercial partners who offer hosting solutions for various versions of QuickBooks Desktop. It is also vital to ensure that your cloud hosting service provider has adequate customer support and is suitable for the unique needs of your business. An ideal hosting provider should make your accounting simpler, and should be able to provide you with smooth remote access.